--- title: AI-Powered Knowledge Capture Tools | ScreenSteps description: Convert complex procedures into digital guides optimized for in-the-moment performance support with AI-powered knowledge capture tools. See how it works. --- ![AI-Knowledge-Capture-Banner](https://www.screensteps.com/hubfs/2025/0825_AI-Knowledge-Capture/AI-Knowledge-Capture-Banner.svg) # Quickly capture and convert complex procedures into clear guides AI-powered tools to turn complex procedures into dynamic digital guides that empower expert employees.  [Get a Demo](https://www.screensteps.com/demo?hsLang=en) [Watch Demo Videos](https://www.screensteps.com/access-demo-videos?hsLang=en) ![Author-in-minutes](https://www.screensteps.com/hubfs/2025/0825_AI-Knowledge-Capture/Author-in-minutes.svg) ### Create in minutes AI-powered tools to turn complex procedures into clear guides fast. ![Expand-authors](https://www.screensteps.com/hubfs/2025/0825_AI-Knowledge-Capture/Expand-authors.svg) ### Expand your authors Powerful capabilities simplified for users without authoring experience. ![Update-on-fly](https://www.screensteps.com/hubfs/2025/0825_AI-Knowledge-Capture/Update-on-fly.svg) ### Update on the fly React and adapt to procedure changes in minutes. Rapid Authoring Tools ## Empower confident employees with tools built to clarify the complexity ![Screen Capture Tool Icon](https://www.screensteps.com/hubfs/2025/0825_AI-Knowledge-Capture/Knowledge-Capture-Tool-1.svg) ### Screen capture + annotations Improve usability with strategic screenshots and markups. ![Foldable Sections Icon](https://www.screensteps.com/hubfs/2025/0825_AI-Knowledge-Capture/Knowledge-Capture-Tool-2.svg) ### Foldable sections Make lengthy procedures scannable with sections that open and close. ![Block Authoring Icon](https://www.screensteps.com/hubfs/2025/0825_AI-Knowledge-Capture/Knowledge-Capture-Tool-3.svg) ### Block authoring Easily drag, drop, or delete content sections for fast editing. ![Pop Up Links Icon](https://www.screensteps.com/hubfs/2025/0825_AI-Knowledge-Capture/Knowledge-Capture-Tool-4.svg) ### Inline pop-up links Showcase content from other articles, without leaving the guide. ![Video Recording Icon](https://www.screensteps.com/hubfs/2025/0825_AI-Knowledge-Capture/Knowledge-Capture-Tool-5.svg) ### Video recording + hosting Record, host, and embed videos directly into articles and courses. ![Collaborative editing](https://www.screensteps.com/hubfs/2025/0825_AI-Knowledge-Capture/Knowledge-Capture-Tool-8.svg) ### Collaborative authoring Comments, track changes, and edit with multiple authors together. ![Knowledge-Capture-Tool-6](https://www.screensteps.com/hubfs/2025/0825_AI-Knowledge-Capture/Knowledge-Capture-Tool-6.svg) ### Powered by the speed and flexibility of Clarify AI ![AI-Bulk-Import](https://www.screensteps.com/hs-fs/hubfs/2025/0825_AI-Knowledge-Capture/AI-Bulk-Import.png?width=645&height=558&name=AI-Bulk-Import.png) Clarify AI Bulk Import & Optimization ## Convert existing docs into optimized guides Already have documentation? Great, you're halfway there! Import your PDFs, Word docs, PowerPoints, you name it, into ScreenSteps. Clarify AI reads and optimizes the content so it’s clear, scannable, and ready to use. See a Clarify AI Import Example ![AI-Bulk-Import](https://www.screensteps.com/hs-fs/hubfs/2025/0825_AI-Knowledge-Capture/AI-Bulk-Import.png?width=645&height=558&name=AI-Bulk-Import.png) ![Clarify-AI-Create-Audio-Record-Example](https://www.screensteps.com/hs-fs/hubfs/2025/0825_AI-Knowledge-Capture/Clarify-AI-Create-Audio-Record-Example.png?width=2576&height=2180&name=Clarify-AI-Create-Audio-Record-Example.png) Clarify AI Create ## Get knowledge out of heads, emails, and more Fill in the missing knowledge gaps with Clarify AI Create, designed to make it easy to capture complex SME knowledge. Just hit record and talk through a procedure. Clarify AI will understand the flow and generate a clear, step-by-step guide.  See a Clarify AI Create Example ![Clarify-AI-Create-Audio-Record-Example](https://www.screensteps.com/hs-fs/hubfs/2025/0825_AI-Knowledge-Capture/Clarify-AI-Create-Audio-Record-Example.png?width=2576&height=2180&name=Clarify-AI-Create-Audio-Record-Example.png) ![Clarify AI Transform](https://www.screensteps.com/hs-fs/hubfs/2025/0825_AI-Knowledge-Capture/Clarify-AI-Transform-Brown-Back.png?width=645&height=546&name=Clarify-AI-Transform-Brown-Back.png) Clarify AI Transform ## Optimize for best practices with the click of a button We've spent decades writing documentation. Now, we've bundled our best practice learnings into pre-built prompts. Automatically convert any article into an easy-to-follow guide with the click of a button.  See a Clarify AI Transform Example ![Clarify AI Transform](https://www.screensteps.com/hs-fs/hubfs/2025/0825_AI-Knowledge-Capture/Clarify-AI-Transform-Brown-Back.png?width=645&height=546&name=Clarify-AI-Transform-Brown-Back.png) ![Clarify AI Templates](https://www.screensteps.com/hs-fs/hubfs/2025/0825_AI-Knowledge-Capture/Clarify-AI-Templates-Brown-Back.png?width=644&height=546&name=Clarify-AI-Templates-Brown-Back.png) Clarify AI Custom Template Prompts ## Build and apply custom templates with a prompt Have specific language, styles, or formats you need applied across documentation? Build and apply Custom Template Prompts to standardize all of your articles in seconds.  ![Clarify AI Templates](https://www.screensteps.com/hs-fs/hubfs/2025/0825_AI-Knowledge-Capture/Clarify-AI-Templates-Brown-Back.png?width=644&height=546&name=Clarify-AI-Templates-Brown-Back.png) ![Collaborative-Authoring](https://www.screensteps.com/hs-fs/hubfs/2025/0825_AI-Knowledge-Capture/Collaborative-Authoring.png?width=644&height=523&name=Collaborative-Authoring.png) Collaborative Editing ## Collaborate with teammates for fast action Teamwork makes the dream work. Deliver trusted answers faster with collaborative editing, track changes, comments, revision history, and more.  ![Collaborative-Authoring](https://www.screensteps.com/hs-fs/hubfs/2025/0825_AI-Knowledge-Capture/Collaborative-Authoring.png?width=644&height=523&name=Collaborative-Authoring.png) "I LOVE the AI tools for getting knowledge out of my head. It’s so easy to talk through a process and ScreenSteps creates the guide. What would have taken me a month, I was able to get done in a day." **— Mandy Burton** Processing Department Manager, Heritage South Credit Union ![Woman working on desk](https://www.screensteps.com/hubfs/2025/0325_Homepage/Woman%20working%20on%20desk.png) "I just put in some bullet points, add screenshots, and click Clarify. What used to take me days, I can now do in less than an hour." **— Claire Smith** Assistant Branch Manager, Acclaim Federal Credit Union ![](https://www.screensteps.com/hubfs/2025/Testimonial%20Image%20Library/ScreenSteps-Testimonial-7.png) "I've been trying to create guides to help our employees for years. I love that I can finally do it with ScreenSteps." **— ACH Manager** CommunityWide Federal Credit Union ![Woman working on desk](https://www.screensteps.com/hubfs/2025/0325_Homepage/Woman%20working%20on%20desk.png) ## Frequently asked questions #### Can I import my Word/PDF files? Yes! Import Word docs, PDFs, PowerPoints, and more, and automatically convert those into digital guides ready for employees.  #### Do you host video? Yes, you can host videos on ScreenSteps. You can also easily embed videos from Wistia, Vimeo, or YouTube for your courses. #### Can I generate PDFs? Yes. You can generate PDFs of the articles, chapters, and manuals in your ScreenSteps account. You can even create custom PDF templates with your logo, font styles, and headers/footers to use when creating your PDFs. #### What is the source for ScreenSteps' Generative AI capabilities? ScreenSteps uses OpenAI for the Clarify AI Assistant feature set. We advise users to use Clarify Create for industry knowledge, not organization-specific knowledge. We encourage users to always check the generated content for accuracy. #### Does ScreenSteps use data to train AI models? No. ScreenSteps does not use ANY user data or interactions to train AI models. Every interaction, template, and prompt is private to your account. #### Can I apply a style guide to Clarify AI Transform? Yes, with Clarify AI Transform Custom Templates, you can provide detailed instructions for how Clarify AI Transform should optimize articles. This can include structure, verbiage, formatting, etc.  Out of the box, Clarify AI Transform will apply Find & Follow best practices. ## Clarify complex and changing procedures with clear guides that employees can trust Spend less time capturing digital guides with tools that help you author faster. [Get a ScreenSteps Demo icon-arrow-right-2 ](https://www.screensteps.com/demo?hsLang=en)